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The HeadHunter Group is an innovative Staffing and Recruiting Company operating in Albania, Kosovo, Montenegro, Macedonia, Bosnia & Herzegovina, Serbia, Cyprus, Greece and USA. We offer the newest mentality in Staffing industry and our core business are Candidates and Clients.

For our Client, we are looking for:

Administrative Services Department Manager

We are seeking an experienced and skilled Administrative Services Department Manager to lead our team in providing efficient and effective administrative support to our organization. As a manager, you will be responsible for overseeing and coordinating the daily operations of our administrative services sector. You will work with a team of talented professionals to ensure the smooth running of all administrative logistics activities and provide guidance and support to ensure that tasks are completed efficiently and on time.

Responsibilities:

• Organize and supervise the work of employees in the Administrative Services sector to ensure that tasks are executed efficiently and effectively.
• Monitor and control the company's archive, including archiving processes and legal regulations, and supervise the quality of courier services provided by the outsourced company.
• Plan, organize and supervise employee transportation services, and control the quality of services provided by external transportation companies.
• Plan, organize and supervise other administrative works, including logistics activities, and monitor the quality of services provided by outsourcing companies.
• Resolve urgent work tasks from the scope of administrative services on a daily basis.
• Participate in drafting decisions and contracts that are under the jurisdiction of the Administrative Department Services.
• Prepare monthly reports and analyses for management needs.
• Control financial documents from service providers in the sector.
• Propose measures to improve the operation of the sector.
• Modify and add working instructions and procedures from the scope of the sector administrative services.
• Adhere to the internal acts of the company and monitor and apply legal and other regulations in the field of Administrative Services.

Requirements:

• A high level of professional experience in management (management-related qualifications are considered an advantage).
• At least 3 years of relevant work experience in a similar position.
• Advanced knowledge of MS Office.
• Advanced level of written and spoken business English.
• Basic knowledge of SAP is considered an advantage.
• A driver's license B category.

Skills and Abilities:

• Excellent communication and interpersonal skills.
• Outstanding organizational and leadership skills.
• Responsibility, reliability, and cooperativeness.
• Analytical skills.
• Mobility and ability to adapt to various work tasks.
• Orientation towards teamwork.
• Ability to solve problems.
• Time management skills.
• Ability to make decisions.
• Initiative.
• Desire for continuous learning and improvement of one's skills.