OPEN POSITION

Icon Builders is an established construction company with 25 years of proven success in Canada and is now expanding into the U.S. market with operations based in Miami, Florida. We are known for our strong commitment to quality, safety, and reliability. As we grow our presence in Florida, we are seeking a proactive and detail-oriented Account/Office Administrator to support our daily operations and ensure the smooth running of our office.

Position Overview

The Account/Office Administrator will play a key role in managing administrative and accounting tasks to support both the office and project teams. This individual will be responsible for bookkeeping, coordinating office operations, and providing administrative support to management. The ideal candidate is highly organized, tech-savvy, and comfortable working in a fast-paced construction environment.

Key Responsibilities

Accounting & Finance

• Maintain accurate financial records, including accounts payable/receivable and expense tracking.
• Prepare invoices, purchase orders, and payment follow-ups.
• Support payroll processing and employee expense reimbursements.
• Assist in budget preparation and financial reporting.
• Coordinate with external accountants to ensure compliance with U.S. accounting standards.

Office Administration

• Manage daily office operations, supplies, and vendor relationships.
• Prepare correspondence, reports, and presentations as needed.
• Maintain organized filing systems (digital and physical).
• Support onboarding of new employees and maintain HR-related records.
• Schedule meetings, manage calendars, and assist with travel arrangements.

Project & Team Support

• Provide administrative support to project managers and site teams.
• Assist with contract administration, compliance documents, and project records.
• Ensure timely submission of permits, insurance certificates, and other project documentation.

Qualifications

• Bachelors degree in Business Administration, Accounting, or related field (preferred).
• 24 years of experience in office administration or accounting, preferably in construction or related industry.
• Strong knowledge of QuickBooks, MS Office Suite (Excel, Word, Outlook), and cloud-based tools.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.

What We Offer

• Competitive salary based on experience.
• Opportunities for growth in a rapidly expanding U.S. operation.
• Collaborative and supportive work environment.
• Exposure to both accounting and project administration functions in the construction industry.